Outgoing Staff Mobility

Which destinations are available for Erasmus+ mobility?

• Partner institutions in E+ programme countries (Member States of the European Union + third countries associated with the programme: Iceland, Liechtenstein, Norway, Turkey, Northern Macedonia, Serbia)
• Special situation Switzerland: Switzerland does not participate in the Erasmus+ programme. However, it is possible to apply for funds from the Swiss-European Mobility Programme (SEMP). In this case, the administrative handling is taken over by the Swiss partner university
•  Partner universities in third countries with which an Erasmus+ cooperation exists (KA171)

Erasmus+ grant rates

Mobility grants solely serve as contribution towards the covering of the mobility costs - namely:

• Costs of subsistence: Costs of subsistence are refunded as lump-sum (Unit Costs) per day and depending on the destination country.
• Costs of travel: Costs of travel are refunded as lump-sum and depending on the distance.

Erasmus+ grant rates depending on destination (2023/24)

Summary of the most important details for teaching staff mobilities:

• In order to complete a teaching stay abroad, a teacher mobility agreement in the form of an Erasmus+ Bilateral Agreement is required.
• The teaching activity must comprise at least 8 hours per week. In addition, the teaching stay must last at least two consecutive days or, in the case of stays in Erasmus+ partner countries (KA171), five consecutive days and can last a maximum of two months. Usually a maximum of one week is the norm.
• Details of the individual mobilities must be organised by the mobile staff themselves after initial contact by the International Office (travel, content and procedure of the mobility at the partner institution).
• The teaching stay must be integrated into the semester or study programme of the partner university and take place during the semester periods. Erasmus+ supports the travel and subsistence costs.
• Since FH Salzburg would like to motivate its employees to teach at international partner universities, mobility can take the form of a business trip (to be noted in the business trip application and confirmed with the Head of Department).

Summary of the most important details for training staff mobilities:

• Staff mobilities for training (workshops, jobshadowing) are also possible without an existing agreement with a higher education institution as well as with organisations (companies, educational/research institutions).
• The training activity must last at least two consecutive days or, in the case of stays in Erasmus+ partner countries (KA171), five consecutive days and can last a maximum of two months. Usually a maximum of one week is the common practice.
• Details of the individual mobilities must be organised by the mobile staff themselves after initial contact by the International Office (travel, content and procedure of the mobility at the host institution).

How to apply for a Erasmus+ mobility?

Before the mobility

The mobility participant will be nominated by his/her degree programme at the International Office by October, 30th. After that, the planned teaching and training staff mobilities are created in the Mobility Tool.

It is important to submit the completed Mobility Agreement before the start of the trip (programme requirement of Erasmus+). A partly pre-filled version of the form with a completion guide can be found in the Jobrouter. After the completed signatures of the host institution and of FH Salzburg, the form will be sent to the International Office. After the return of the signed document by the International Office the mobility participant uploads the completed Mobility Agreement to the Jobrouter, where he/she must also fill out the Grant Agreement in the form of the business trip application. 

IMPORTANT: The previously required Grant Agreement is replaced by the business trip application in the jobrouter! The business trip application can only be submitted after the upload of a fully completed Mobility Agreement signed by all involved parties. 

As type of business trip "Erasmus Mobility" should be selected and in the "Info" field either "Teaching", "Training" or "Galway" should be entered.
Information on the possible grant amount is available in the Jobrouter.

The confirmation/delivery of this document is a prerequisite for the release of the business trip application:

• Mobility Agreement Teaching
• Mobility Agreement Training
• ISCED Codes/Main Subject Field
• Erasmus Codes Liste

The Confirmation of Stay must be printed out before the start of the mobility and must be taken to the host institution for confirmation:

• Confirmation of Stay Teaching
• Confirmation of Stay Training

During the mobility

Before the end of the mobility, the mobility participant must have his/her Confirmation of Stay issued by the responsible office at the host institution.

In addition to the correct length of stay (date), the number of hours completed as part of the training or teaching assignment must also be stated.

After the mobility

After his/her return, the mobility participant must upload the Confirmation of Stay and, if applicable, his/her training certificate/confirmation of training in the Jobrouter in the course of the business trip accounting. In addition, the original Confirmation of Stay and the original training certificate must be forwarded to the International Office.

Furthermore, the EU Survey (participant report) must be completed within two weeks after the end of the mobility. The OeAD will send the mobility participant a link to the EU Survey. The submission of this report is mandatory for a grant payment.

If you have any questions, please contact international@fh-salzburg.ac.at.

Every year, FH Salzburg offers its employees the opportunity to take part in an English language training programme at the Atlantic Language Institute in Galway, Ireland, through the International Office. The course usually takes place in the first half of July.

Further information on the English Training Week Galway can be found here.